Faculty & Staff

What is the difference between a requisition and purchase order?

Requisitions are internal requests for goods and/or services that are sent to the Purchasing Department prior to the need of such goods and/or services. Purchase Orders are binding documents between the customer and the vendor.

Why is there a dollar limit for departmental purchasing?

The University has placed limitations for departments based on knowledge of State and TAMU System purchasing codes. The greater the dollar amount, the more purchasing codes there are to follow. Therefore, departments are delegate under $15,000.00 because of compliance issues.

Why are certain items, such as furniture, classified as restricted purchases?

Certain items, such as furniture, computer systems, and printing, are considered restricted purchases due to Texas law, abundance of vendors, or technical requirements.

What is a HUB vendor and how can I find HUB vendors?

A HUB vendor is a Historically Underutilized Business. The State of Texas has classified minority or woman-owned vendors as HUB's. HUB's can be found using the Centralized Master Bid List (CMBL) or calling the Purchasing Department. There are many good HUB vendors that offer office supplies, computer parts and services, or promotional goods.

Do I have to buy from a HUB vendor?

No, departments are not required to buy from a HUB vendor due to their delegated dollar limit; however, departments are strongly encouraged to utilize HUB's and request bids from HUB vendors. It is important to make a good faith effort to assist A&M-Commerce in meeting HUB goals regarding university expenditures.

I am having trouble with Mane Market, creating requisitions, and choosing correct commodity/object codes. Where can I go for help?

Mane Market help has been provided in the Mane Market section of this web page.

Can I sign a contract or agreement for goods or services?

No, the only person authorized to bind A&M-Commerce into a contract for goods and/or services is the AssociateDirector of Procurement Services or the Chief Procurement Officer.

How can departments help reduce our prompt pay interest payments?

1. Departments must establish procedures to document when invoices are received directly from the vendor. An automated date stamp on the invoice is the preferred method.
2. Departments must establish procedures to notify Materials Management immediately when goods were received directly from the vendor.
3. Departments must approve invoices and document services dates appropriately and timely.