What is Mane Market?

Mane Market is a web-based e-Procurement system which replaces current purchasing processes at TAMUC (FAMIS). Mane Market is a third-party solution provided by JAGGAER (formerly SciQuest). It was founded in 1955, and has a client base which includes over 260 universities across the United States, as well as institutions in Europe, Asia, and the Middle East.

Why is TAMUC Transitioning to Mane Market?

The Texas A&M University System is aligning procurement processes for all System members.

Contacts

Please send general comments or questions regarding Mane Market to: Mane.Market@tamuc.edu

Account Payable & Encumbrance Releases: aphelp@tamuc.edu

Questions related to commodity and object codes, receiving, invoicing, attaching documents (invoices received in the department), special payment methods, scheduled payment date and vendor statement review.

Invoice Submittal: Invoices@tamuc.edu

This email should be used ONLY to submit invoices to be processed for TAMUC purchase orders.

Contract Administration: contracts@tamuc.edu

Review of terms and conditions on contracts, quotes, or other documentation.

Procurement Services: (903) 468-3000 purchasing@tamuc.edu

Questions related to Purchasing procedures, Purchase Orders, Suppliers/Sourcing, and the HUB Program.

Vendor Set Up & Inquiry: (979) 845-8286 vendorhelp@tamu.edu

Questions related to new vendor set up, existing FAMIS vendor set up, distribution methods, vendor contacts change or set up, W-9 or W-8, vendor term, and vendor payment inquiry.

In accordance with Texas state Law (TAC §202) and Texas A&M University System Policy, confidential information such as Social Security Numbers or Bank Account Information may not be sent via email. In order to prevent the unauthorized disclosure and provide for the secure upload of Vendor Setup Forms and other confidential data, a secure upload form is provided at Vendor Setup Document Upload Web Page. Please, complete the Substitute W9 and Direct Deposit Form to upload on the setup Web Page. If you should have questions regarding the Vendor Document Upload Web Page, see the Vendor Setup Document Upload Instructions

Access & Security: (903) 886-5054 famissecurity@tamuc.edu

Questions related to access and security.

Order Categories

There are currently three order categories in Mane Market: 1 – Regular, 2-Confirming – Do Not Distribute, and 3 – Payment Request. Please see below for an explanation of each order category and when it should be used.

• 1 - Regular
  • Should be used when you have not placed the order directly with the vendor. When this requisition type is approved, the purchase order will be distributed to the vendor from Mane Market, thus placing the order.
  • The billing instructions on the purchase order instruct the vendor to submit the invoice directly to Accounts Payable. If you receive the invoice in your department, it must be submitted to Accounts Payable by adding a comment to the purchase order, attaching the invoice to the comment, and sending that comment to invoices@tamuc.edu
• 2 – Confirming – Do Not Distribute
  • When this requisition type is approved it will create a purchase order but that purchase order is not sent to the vendor. Examples:
    • Purchase orders to Xerox or other copier machine providers for your copier agreements
    • Orders to hotels and Enterprise
    • Orders on the Exception List where we instruct you to use a "2-Confirming – Do Not Distribute"
  • If you receive the invoice in your department, it must be submitted to Accounts Payable. That is done by adding a comment to the purchase order, attaching the invoice to the comment, and sending that comment to invoices@tamuc.edu.
• 3 - Payment Request
  • Should be used for non-compliant purchases.
  • A PF 205 – Non Compliant Memorandum must be attached to process this form.
  • If you have an employee reimbursement or student stipend, DO NOT process on a requisition, create a non-PO based invoice.

Exception List

Services Performed by Individuals

Please ensure that any requisitions submitted for parties that will not submit an invoice to the University include a completed PF230 Internal Invoice as the quote. If multiple payments are scheduled, a separate internal invoice will be required for each payment.

For purchases of services from an individual, the PF231 Employee vs. Contractor Questionnaire will also be required to be attached under the Internal Attachments in the Mane Market requisition. This is an important distinction made by the Internal Revenue Service.

Enterprise Rental

Start by creating a non-catalog item on a requisition. The Supplier will need to be "Enterprise Holdings Inc" from Austin, TX (Supplier Number: X0105318). You will need to change the Order Category from "1-Regular" to "2-Confirming Order-Do Not Distribute". The object code will need to be overridden and the correct object code will need to be used (3010 or 3410) on the requisition. Rentals for the Greenville office will need to be completed via the form available on Marketplace here.

No attachments need to be added to Mane Market.

Employee Reimbursements

Employee reimbursements should only be processed on a non-PO based invoice. Do not submit a requisition to reimburse an employee.

Sodexo

Start by creating a non-catalog item on a requisition. Use "Sodexo Inc & Associates" for the Supplier. You will need to change the Order Category from "1-Regular" to "2-Confirming-Do Not Distribute".

Hotels

For Magnuson in Commerce, search for "Magnuson" on the home page and use the contracted rate available. The same arrangement is available for the Holiday Inn in Greenville. For other hotels, create a non-catalog requisition. You will need to change the Order Category from "1-Regular" to "2-Confirming-Do Not Distribute".

Contracts or Orders with Terms and Conditions

If the quote or supporting documentation has terms and conditions, please check the approval path under the "PR Approvals" tab in the requisition. If the Purchasing approval step is not included, please check the "Route to Procurement Services" checkbox. We can review and sign the document when we issue the Purchase Order.

Shipping/Freight Fee

For requisitions with shipping line items, use commodity code 78121603 (Freight Fee). You will need to override the object code for this line item in the accounting line item to match the object code of the most expensive item on the requisition. For example, if the order is for $4,000 worth of apparel and $83 shipping, the shipping line item object code would be overridden to match the apparel.

Frequently Used Commodity Codes

You may browse and download the current version of the UNSPSC codes at no cost. Search the code on this website to locate commodity codes.

Category	Commodity Code	Object Code
Advertising	82100000	5641
Building Maintenance Service	72101507	5530
Chemicals & Gases	12000000	4040
Computer Software	43230000	5761
Computers (For Commerce Only)	99900420	5787, 8435
Food - Business Meal	99900036	6340
Food - Catering	99900285	6338
Food - Other than Business Meals	99900284	6339
Freight Fee	78121603	5650
iPad and Tablets (For Commerce Only)	99900419	5787, 8435
Maintenance & Repair of Equipment	99900288	5512
Medical & Lab Equipment	41100000	5751, 8422
Medical Supplies	99900304	4045
Office Furniture	56101700	5750
Office Supplies (includes paper & toner)	44120000	4010, 4011, 4020
Other Contracted Services	99900294	5670
Parts - Machinery and Equipment	99900295	4066
Printers (For Commerce Only)	99900427	5752, 5788, 8424
Printing	82121500	5616
Promotional Merchandise	80141605	5242
Rental of Hotel Room/Conf Facility	99900350	5842
Rental of Goods, Tools, Equipment, Cylinders, Containers	99900097	5810, 5813
Rental of Copying Machines	99900098	5825
Research Supplies	99900297	4013
Shop & Industrial Supplies	99900354	4075
Software	43230000	5761
Speaker/Lecturer Fee	99900020	5435
Telecommunications - Other Service Charges	83111503	5130
Telecommunications - Long Distance	83111502	5110
Vehicle Rental	78111808	5840