These internal resources from Procurement Services are for current students, faculty and staff. Here you may find forms, documents, meeting minutes and other resources shared by our department.
For contact information, staff profiles, news and upcoming events, return to the Procurement Services public homepage.
Procuring goods and/or services at A&M-Commerce are governed by three entities. Each entity has specific procedures, rules, policies, and codes that must be followed. The entities are:
To identify and view a specific procedure, rule, policy, or code, go to the respective link found within this section.
East Texas A&M University, in accordance with TAMU System Policy, has adopted procurement rules to aid the university in meeting compliance issues. It is the responsibility of Procurement Services to be in compliance with the adopted procurement rules and to assist departments in meeting the compliance issues. The A&M-Commerce Procurement Rules complements TAMU System Policy and Texas Government Code.
East Texas A&M University Purchasing Limits:
For questions regarding purchasing limits and authority, contact Travis Ball, Executive Director, Business Services and Chief Procurement Officer.
East Texas A&M University departments have delegated authority to make purchases of equipment, supplies, and goods within specified dollar limits (including freight and/or postage), depending upon the source of funding. This limited authority was delegated to allow departments to expedite the purchase of items needed immediately without having to have a purchase requisition reviewed by Procurement Services.
Departments are encouraged to purchase equipment supplies and services from Historically Underutilized Businesses (HUBs). An online Hub Directory is available to assist you in identifying HUBs.
For purchases exceeding the delegated departmental spending limits, requisitions, bids and purchase orders processed through the Department of Procurement Services are usually required. The following guidelines apply:
Type of Order | Type of Funds | Requisition Procedures |
---|---|---|
Non-Emergency Purchases, Goods, and Services | All Funds $15,000.01 + |
Submit specifications to Procurement Services on a Purchase Requisition in Mane Market |
Emergency Purchases, Goods and Services | All Funds $15,000.01 + |
When possible, contact Procurement Services for prior approval. Enter a Confirming Purchase Requisition and the Emergency Justification Form explaining the nature of the emergency |
Notes:
* Freight costs must be included in all dollar limits listed above.
* Large purchases may not be divided into small lot purchases in order to meet the specified dollar limits. (University Rule 25.07.03.R0.01 Section 2.1.3)
Departments are advised to carefully evaluate and plan their goods and services requirements on a monthly/yearly basis whenever possible.
If the specifications restrict the purchase of goods or services to only one manufacturer, a sole source justification, found in Mane Market, must be completed. The justification must answer the following two questions:
The first question should be answered in functional terms. Indicate why the dimensions or performance characteristics are essential to your work. The answer to the second question should indicate specifically the particular requirements of the specification where other known products or services do not comply.
An emergency purchase is defined as a purchase of goods or services that if not secured immediately, the university will suffer financial or operational damage.
When possible, contact Procurement Services prior to acquiring the goods or services. If the situation allows, informal bids will be taken. Department should submit a requisition after the order has been placed and include a letter of justification that must:
Departments do not have the authority to make purchases in excess of $15,000 that have not been approved prior to the goods being delivered or services being rendered. Non-complying purchase requisitions include, but not limited to, confirming requisitions and requisitions that split large purchases into smaller purchases in order to circumvent purchasing procedures. Procurement Services encourages questions and will assist requisitioners in determining the best method available in acquiring goods and services.
To request a change to this page or to request access to make changes yourself, email helpdesk@tamuc.edu.