The Office of Research & Sponsored Programs (OSP) receives the notice of award from the funding agency and forwards to Project Administration upon execution.
The Award Account
Project Administration creates FAMIS account number for grant award
All contracts will be submitted to Purchasing@tamuc.edu for review and approval
Vice Provost of Research reviews, signs and returns original contract to funding agency and sends a copy of signed contract to Project Administration
Research Compliance reviews compliance status
When PI is compliant, account information is forwarded to PI
Purchasing and PI schedule a review of contract terms and conditions (if needed)
The Research
PI begins research
PI hires research staff (if allowed by sponsor approved budget)
PI ensures successful completion of compliance for all research staff
PI charges expenses to grant account
PI follows terms and conditions of award
The Review
Project Administration will send account information to PI for review at intervals to be determined
PI reviews account information and contacts Research Project Administration with corrections, questions or concerns
The Reports
PI writes and submits technical progress reports to funding agency as required by terms of award notifying Project Administration prior to submission
PI sends copy of technical progress reports to Project Administration or uploads the report into Maestro
Project Administration prepares financial reports as required by terms of award
Project Administration sends approved financial reports to awarding agency
The Publications
PI follows sponsor, uniform evidence, and System guidelines for publications.
No-Cost Extensions
PI is responsible for reviewing grant award no-cost extension deadlines, and submits an email request for a no-cost extension to the Vice President for research & economic development. The following is required:
The beginning and end date of the award
Sponsor’s timeline to submit the extension request
The reason for the request
Remaining amount of funding for each pool
A statement of how the funds will be utilized
The Closeout
PI writes and submits final technical progress report copying Project Administrator on the submission or uploads a copy of the submission to Maestro.
Grants Project Administration Manager prepares final financial reports as required by the terms of award
Grants Project Administration Manager sends financial reports to awarding agency
