Students who wish to drop a course are responsible for initiating this action. It is not the responsibility of the University to drop students from their courses as factors such as financial aid can be affected. Students may drop a class with a full refund (if remaining enrolled) until the *census day of the particular term. A student has one year from the first day of a semester to appeal a drop request. *Census date is the 12th university class day of fall or spring, 4th university class day of summer or 2nd university class day of a mini term. For full term and other shortened format or sub-term classes please go to Important Academic Deadlines on the Academic Calendars page. Deadlines are listed by sub-term and number of weeks, Please call 903-886-5068 if you have any questions or have trouble locating the drop/add information.
Eligible students may use their MyLeo to process drops online until the drop deadline. Students not eligible to use MyLeo must complete a drop form. (If a student has an advising hold the advisors signature must be obtained on the form.) The drop form should be returned to the Office of the Registrar for processing. Drop forms are available below. Students are encouraged to keep a copy of drop forms. The term "drop" is used when a student is enrolled in more than one course, and would like to drop one or more of their classes (while remaining enrolled). Students are not allowed to drop their last or only class after first class day (In this case please go to the withdrawal information tab).
**Effective Fall 2008, a course dropped after census date in a term (see below for specific dates) will receive a grade of “Q”. Drops with “Q” grade will not affect the GPA overall status, but are counted as attempted hours and count towards the 6 drop rule, three-peat, 45-hour and 30-hour rule. Graduate students are not subject to these rules, but will have the advantage of the “Q” grade.
*Prior to Fall 2008, a course dropped after census date in a term received a grade of “DP” (Drop Pass) or “DF” (Drop Fail) at the end of the term.
A drop pass did not affect GPA, but drop fail grades were calculated as an F and affected the GPA overall status. Courses dropped with grade were counted as attempted hours and counted towards the 6 drop rule, three-peat, 45-hour and 30-hour rule.
It is the prerogative of the faculty to drop students from courses in which they have accrued excessive absences as defined in the course syllabus. In such cases, faculty recommend through the department head and the appropriate college dean that a student be dropped from a class. The faculty member will document absences and will make a reasonable effort to communicate with the student prior to recommending the drop. If approved, the college dean will forward the recommendation to the Registrar’s Office. The drop must be receiving within the normal deadline for a drop for any particular semester.
The student desiring to add a course(s) after the fourth class day of a regular 16 week semester, second class day of a 4 week summer semester or first day of a mini semester should pick up a drop/add form at the Registrar’s Office or download it below. The student should proceed to the department(s) where he obtains department/instructor approval and then to the appropriate dean for approval. The drop/add form is then returned to the Office of the Registrar for processing.
No course may be added to student schedules after census day except in very special cases and then only by approval of the instructor and appropriate dean.
A student dropping a course will receive a refund of his fees according to the following scale:
*Class days refer to the universityClass Days, not particular class days. **For example: If a class meets MWF , the 12th class day is not the 12th time the class meets, it is the 12th school day after classes begin (holidays and weekends excluded).
Sixteen Week Fall/Spring Semester:
Thirteen & Fourteen -Week Semester:
Twelve Week Semester:
Eleven Week Semester:
Nine & Ten Week Semester:
Eight Week Semester:
Seven Week Semester:
Five & Six Week Semester:
Four Week Semester:
Three Week Mini Semester:
Twenty Three, Twenty Eight Week, Thirty Two & Forty Seven Week Semesters:
Refund Information:
Dropping a course may affect your financial aid and/or scholarships. Please check with the Financial Aid and Scholarship offices to determine your status before proceeding with your drop request.
To request a change to this page or to request access to make changes yourself, email helpdesk@tamuc.edu.