| Contact Office: |
President |
| Membership: | The council is comprised of the president, vice presidents, senior vice provost, deans, athletic director, chief marketing and communications officer, chief information officer, chair of the academic department head council, faculty senate president, student body president, staff council president, and the budget users group coordinator. Meets on an as-needed basis. |
| Function: | Serves as the principal executive body of the university. It is responsible for the administration of the university, planning its work, and managing its resources. |
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| Contact Office: | President |
| Membership: | Appointed by the President |
| Function: | The primary role of the Clery Committee is to ensure compliance with the Clery Act. The committee’s functions include reviewing data that is Clery Act reportable, to create and submit the annual Clery Act report, and communicate about the report in accordance with the law. |
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| Contact Office: | President |
| Membership: | The committee is chaired by the Chief Ethics and Compliance Officer and consists of subject matter professionals appointed for their expertise. The committee meets quarterly. |
| Function: | The purpose of the University Ethics and Compliance Committee is to maintain a compliance plan, approved by the University President and the A&M System Ethics and Compliance Officer, in accordance with System Regulation 16.01.01. This plan recognizes how the university systematically addresses risks, identifies emerging risks, and monitors the effective mitigation of risks identified. |
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| Contact Office: | President |
| Function: | The Executive Ethics and Compliance is chaired by the Chief Ethics and Compliance Officer and is responsible for executive level oversight of the risks identified by the University Ethics and Compliance Committee |
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| Contact Office: | President |
| Membership: | Membership is comprised of the president, vice presidents, chief of staff, director of athletics and chief marketing and communication officer. The committee meets twice a week. |
| Function: | The Executive Team is responsible for development and dissemination of the mission, vision, and guiding principles, oversight of strategic planning and financial and human resources for the university, as well as review and approval of university procedures and rules to ensure compliance with A&M System policies and regulations. |
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| Contact Office: | President |
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Committee members serve as subject matter experts to provide their expertise in developing recommendations for the appropriate allocation and utilization of university building spaces, including offices, classrooms, and laboratories. Their primary responsibility is to ensure optimal space usage in accordance with the Texas Higher Education Coordinating Board’s policies and procedures. |
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Staff Council
| Contact Office: | President |
| Membership: | Membership is comprised of full-time, non-faculty, university staff from the following university divisions/operating units. Academic Affairs, Enrollment Management, Finance & Administration, Student Affairs, Philanthropy & Engagement, Research & Economic Development, Athletics, Compliance, Marketing Communications and the President’s Office |
| Function: | The mission of the Staff Council is to serve as a representative voice for all university staff and upper administration. The council strives to support university staff and to improve the sense of community among employees. |
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| Contact Office: | President |
| Membership: | Members are not limited and are representatives from across campus. |
| Function: |
The Civil Rights/Title IX Stakeholders Committee supports the university Civil Rights Administrator/Title IX Coordinator in advancing the institution’s Title IX compliance initiatives. The committee promotes awareness and education regarding Civil Rights and Title IX compliance within the campus community, helps identify and address areas for improvement, and collaborates to develop effective preventive measures to address sexual misconduct. |
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| Contact Office: | Provost |
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The Advisory Committee is a standing committee of faculty who are nominated and elected by their peers. Elections are held in September of each year. |
| Purpose: | The council advises the Vice President and Provost for Academic Affairs and/or the President on matters relating to faculty appeals and/or grievances. |
| Rule: | University Rule: 12.01.99.R1, Academic Freedom and Responsibility |
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Core Curriculum Committee
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Faculty Development Leave Committee
| Contact Office: | Provost |
| Membership: | Faculty Development Leave Committee is a standing committee of faculty representing each of the academic colleges, who are nominated and elected by their peers. |
| Purpose: | Reviews and scores applications submitted by faculty who request development leave to begin the following academic year. |
| Procedure: | University Procedure 12.099.01.RO.01, Faculty Development Leave |
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Graduate Council
| Contact Office: | Graduate School |
| Function: | The Graduate Council formulates and recommends policies and procedures related to graduate education of the University President. |
| Membership: |
Faculty membership on the Graduate Council shall be limited to members of the graduate faculty. Student membership shall be limited to those graduate students who are classified as full-time resident students as defined by university procedures. |
| Procedure | University Procedure: 12.04.99.RO.03, The Graduate Council |
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Hearing Committee
| Contact Office: | Provost |
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The Hearing Committee is a standing committee of faculty who are nominated and elected by their peers. Elections are held in September of each year. |
| Function: | The Hearing Committee is one of two standing committees that review cases involving faculty grievances that cannot be resolved by reasoned discussion within normal administrative channels of the university. Depending on the nature of the grievance, the reviewing body will either be the Advisory Committee or Hearing Committee. |
| Rule: | University Rule: 12.01.99.R1, Academic Freedom and Responsibility |
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Tenure and Promotion by College
| Contact Office: | Provost |
| Membership: |
Colleges conduct an annual election for membership. Members are elected and voted on by tenured and tenure-track faculty in each college. |
| Function: | Each college will have a Tenure and Promotion Committee to review all requests for sixth-year probationary reviews for tenure, fourth-year probationary reviews as well as promotions. |
| Rule: | University Rule: 12.01.01.R1: Implementing Faculty Tenure and Promotion |
| Contact Office: | Provost |
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Faculty member recommended by the dean from each college; Director of Financial Aid: Texas Success Initiative staff, Director of Student Success Teams. (Associate/assistant dean from each college serves in an ex officio role.) |
| Procedure: | University Procedure 13.99.99.RO.41, Undergraduate Academic Probation, Suspension, Appeal, and Readmission |
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| Contact Office: | Vice President for Finance and Administration |
| Membership: | Committee members meet at least two times a year and serve a staggered two-year term; membership is comprised of the university’s chief information officer (CIO), the Digital Accessibility officer, and members from various departments across the university. |
| Function: | The Digital Accessibility Committee coordinates efforts to improve the accessibility of the university’s web resources, digital course content, and any other electronic information resources, as well as to integrate accessibility standards for East Texas A&M University. |
| Contact Office: | Vice President for Finance and Administration |
| Membership: | Committee members meet quarterly each year and serve a staggered two-year term; membership is comprised of the university’s Risk and Insurance Manager, the Chief Ethics and Compliance Officer, and members from various departments across the university. |
| Function: | The Enterprise Risk Management committee coordinates efforts to proactively address potential risks and associated changes to ensure continuous operations of East Texas A&M University. |
| Contact Office: | Vice President for Finance and Administration |
| Membership: | Committee members meet monthly and serve a staggered two-year term; membership is comprised of representatives from various departments appointed by the Vice President for Finance and Administration and CFO, as well as two student representatives. |
| Function: | The university Parking Committee is responsible for reviewing and determining final decisions regarding appeals on parking citations submitted by employees, students, and third parties. The committee may also provide feedback to the VPFA regarding parking and permits. |
| Contact Office: | Vice President for Student Affairs, Dean of Students |
| Function: | The function of the ADA Compliance Committee is to ensure adequate communication and coordination for university efforts related to ADA Compliance. The committee will identify areas of improvement and coordinate efforts for both physical accessibility concerns and digital accessibility concerns. |
| Contact Office: | Vice President for Student Affairs and Dean of Students |
| Function: | The purpose of the AOD committee is to target and document ETAMU’s prevention efforts. The committee’s focus should review the scope and effectiveness of campus prevention programs. As a university team, it is critical to create a comprehensive effort in promoting a healthy environment for the campus community, and the enforcement of regulations for prevention of alcohol and drug abuse. |
| Contact Office: | Vice President for Student Affairs and Dean of Students |
| Function: | The Study Abroad Scholarship Committee is responsible for reviewing and evaluating student applications for study abroad scholarships. The committee makes merit-based recommendations for students participating in both university approved faculty-led study abroad programs and students participating in direct enroll academic programs. The committee works to ensure access to the transformative experience that study abroad offers to all East Texas A&M University students. |
| Contact Office: | Vice President for Student Affairs and Dean of Students |
| Function: | The International Student Advisory Committee raises awareness of the international student experience at East Texas A&M University and seeks to ensure that our students’ voices are heard when decisions are made and new processes developed. It serves to promote communication amongst university offices that serve the international student community. Overall, the committee works to establish a welcoming experience for international students. |
| Contact Office: | Vice President for Enrollment Management |
| Function: | The purpose of the commencement committee is to organize and oversee the planning and execution of graduation ceremonies that take place at the conclusion of the Fall, Spring, Summer terms. This committee typically includes representatives from various departments and stakeholders across the institution. The committee’s responsibilities include: Event Planning, Program Development, Logistics Management, Communication, Protocol and Etiquette, Safety and Security, Feedback and Evaluation. |
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| Contact Office: | Vice President for Enrollment Management |
| Function: | The purpose of the University Financial Aid Appeals Committee is to review and render a final decision on students’ third and final financial aid appeals. The committee ensures that each case is considered thoroughly and fairly, while taking into account the individual circumstances presented by the student. |
| Contact Office: | Philanthropy and Engagement |
| Membership: | A representative from each academic college, three distinguished alumni |
| Function: | The committee’s role involves vetting the Distinguished Alumni and Gold Blazer nominations, and making recommendations to the university president for final approval. Nominations are for recognizing alumni who have made significant achievements in their careers and service to the university. |
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| Contact Office: | Philanthropy and Engagement |
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Members of the Gift Acceptance Committee include:
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| Function: | The Gift Acceptance Committee will review any gift that falls outside the parameters of these Gift Acceptance Procedures or requires an exception to these Procedures not otherwise provided. The Gift Acceptance Committee will determine when the advice of legal counsel is required and will ensure that University and System policies are followed in regards to gift acceptance; for example, a gift of real estate. |
| Contact Office: | Philanthropy and Engagement |
| Membership: | Members represent each key division of the university, including Student Life, Facilities Management, University Police Department, Greek Life, Residential Living and Learning, as well as faculty, staff, alumni, and other members of the university community. |
| Function: | The Homecoming Committee is responsible for planning and executing all aspects of Homecoming Week, ensuring that preparation and organization are carried out efficiently and in a timely manner. |
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| Contact Office: | Research and Economic Development |
| Membership: | The IACUC chair and board members are appointed by the university Vice President for Research and Economic Development in staggered three-year terms. The committee meets once a month during the academic year. |
| Function: | The IACUC reviews and approves all teaching and research activities involving animals. This includes but is not limited to: 1) reviewing all animal use protocols that are submitted at the university; 2) conducting two semi-annual reviews of the program and facilities; 3) ensuring all staff and faculty working with animals have completed their required training. |
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| Contact Office: | Research and Economic Development |
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The IBC chair and board members are appointed by the university Vice President for Research and Economic Development in staggered three-year terms. The committee meets once a month during the academic year. |
| Function: | The IBC reviews and approves all research activities involving agents or materials including but not limited to: 1) Pathogens or potential pathogens; 2) Materials potentially containing human pathogens; 3) Recombinant DNA and RNA; 4) Selected agents and toxins. In addition, it conducts lab inspections for BSL 1 & 2 research laboratories, and ensures that all staff and faculty involved in these projects have completed their required training. |
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| Contact Office: | Research and Economic Development |
| Membership: | The IRB chair and board members are appointed by the university Vice President for Research and Economic Development in staggered three-year terms. The committee meets once a month during the academic year. |
| Function: | The Institutional Review Board for the Protection of Human Subjects (IRB) is responsible for protecting the rights and welfare of human research subjects recruited to participate in research activities conducted under the auspices of the university. The East Texas A&M University IRB has the authority to approve, require modifications in, or disapprove all research activities that fall within its jurisdiction as specified by both federal regulations and local institutional policy. All research involving human subjects are required to be reviewed and approved by the university IRB prior to initiation of data collection. |
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